Bookacamp is a travel system specialized on the booking and management of events and youth camps. Our superior, state of the art interface, lets you include our booking form on your own website. All data is online and available in milliseconds.
Your data is 100% secure, we transfer via encrypted connections!
Our teamer module is another building block in the overall concept. You can easily manage the communication with your teamer and plan and organize their assignments. The registration of supervisors can be easily integrated via our form on your website.
It is becoming more and more important to share the experience of the travel participants with others. Our fully integrated feedback system with free text feedback and star ratings gives you the opportunity to receive real feedback from real customers.
Bookacamp's newsletter module lets you collect your customers contact addresses directly in the booking or teamer registration processes. All communication is GDPR compliant.
Whether multi-day events with or without overnight stays or online events such as workshops, training courses or presentations - Bookacamp offers individual registration forms and automates communication and invoicing.
With the extended address book you manage all your customer, partner or private contacts in one tool. Different contact types give you the flexible opportunity to save custom data with the contact. An importer lets you import your contacts from legacy excel sheets. The customer, counselor, agency and participant data from your bookings are directly included.Free trial
Bookacamp is constantly expanding and developing. Thanks to a very flexible and high-performance framework, we are able to make individual changes very quickly and to design the system exactly as you need it.
Our superb user interface is of state-of-the-art and fits on small sized screens. Everything is intuitive. No need for page-wide help tutorials.
Integration of automatic online payments via Paypal, Klarna, credit card and sepa direct debit for your customer. Online payments are provided by Adyen, Stripe, Saferpay or Girosolution.
With email templates the customer communication is completely customizable. Emails can be designed with your own identity.
We love what we do. We love talking to our customer and deliver what they need.
For further processing we are able to export everything to Excel.
The search bar offers quick and easy access to customer data, booking details and invoice information.
The dashboard offers an first overview. It serves booking per day graphs and unread messages.
Summaries with pre-defined filters helps you keep track of what's going on. You can easily find unpaid bookings or missing questionnaires.
Our backoffice currently supports English and German translations.
The message system notifies for incoming messages. Tasks for colleagues or important information is braodcasted fast and reliable.
To grant access for every colleague, an unlimited amount of user accounts is supported.
With 1-click access all booking details, customer data, invoice or emails are available. Even the booking process is logged.
In the booking process, we offer user-definable discounts and coupons. The vouchers will end, if necessary, automatically.
Agency bookings are available through special booking links. Additionally special filters and agency booking handling is applied.
Bookacamp offers a fully customizable questionnaire system, to get your participants information on health and permission issues.
The content of the parental agreement is fully customizable.
Some travel operators offer waiting list for fully booked camps. The customer can register for a waiting list and gets notified if capacity is added.
We aim for privacy. No foreign analytics and no advertisement cookies. We force strict password standards.
Every booking and change of booking creates an invoice as PDF. The customer is automatically informed and gets great transparency.
Collection of SEPA direct debits via Bookacamp's own SEPA interface.
Out of the box DATEV integration for accounting software compatible to DATEV EXTF.
... birthday notification, choose your currency, upload fotos, wysiwyg editors, hidden booking options for individual accounting, capacity overviews, booking archive ... and much more
For the checkin in camp or event entrance we offer tickets with QR codes, which you can scan at the checkin. They are also used to protocol medical issues.
Upload your event certificate template and Bookacamp will send it as personalized pdf document to the event attendee.
The notes of camp counselors for each participant go to our diary, e.g. if someone is ill. Those notes are organized as a diary to be read in the office in the morning.
One click to see demographic and statistical information about your participants. Very helpful if parents call for information about the average age of the group.
With Bookacamp we have taken a giant step into digitization and increased efficiency! Back then, when we started booking travel with Bookacamp, we were really excited. But Bookacamp owner Matze took us by the hand like on the first day of school. He patiently explained every detail of our booking steps to us educators (!). Everything went "like clockwork".
Now, two years later - in 2021, we have more time to look back with a satisfied smile. They are almost forgotten because they no longer exist, the stacks of paper with travel registrations, the hard-to-read faxes, the ruminations when deciphering customer email addresses, guest lists that are not up to date ... etc.
Bookacamp is like a tailor-made suit for us. From questionnaires to billing models, assignments from health insurers, interview appointments, access by volunteers to selected dates, booking options for the youth welfare office - and we really had a lot of special requests!
Bookacamp is always one step ahead of us! The owner understands that he is so close to his customers that the software is always being further developed in an incredibly helpful manner. Bookacamp has solutions in places where we haven't even recognized the problem.
And one more thing: Who likes to talk about the price? But you can! The pricing concept is transparent, honest and low-risk. From our point of view, Bookacamp is therefore suitable for companies of all sizes.
However, one painful question remains, which Bookacamp cannot answer either: Why haven't we used it earlier?
Knuth Gründer, Wildfang e.V.
We have been working successfully with Bookacamp for several years. In addition to the great functionality, clarity, transparency and flexibility, we especially like the fast and competent type of communication. Bookacamp has not only simplified our booking processes, but also offers great opportunities to further improve the camp organization. We have also recently started using the feedback and supervisor tool. We can only recommend Bookacamp and have not regretted the step from our own booking system to Bookacamp for a minute.
Christoph Schipper, Campfuchs
In the course of digitization and restructuring, we decided in favor of Bookacamp to process our holiday measures automatically in the future. After a short time it can be said that it was one of the best decisions. Bookacamp has made the processing and administration much easier and reduced the workload to a minimum, so that we can dedicate the resources that have now been freed up to other important tasks. Due to the constant continuous developments and the response to individual needs, we now have an optimal system that holistically covers all levels in the best possible way, be it for booking and payment processes, as well as documentation, customer communication and management on site. With the constant availability and communication, a great and honest business relationship has emerged from which everyone benefits and we no longer want to be without Bookacamp. We can warmly recommend Bookacamp to everyone.
Nils Voigt, Hannoversche Sportjugend
A selection of youth travel organizers and agencies with whom Bookacamp works. Every month we process thousands of bookings, caregiver registrations and newsletter subscriptions.
Bookacamp is proud to offer interfaces with the following travel intermediaries, greatly increasing the marketing audience of the organizers.
Bookacamp's extensive capabilities support a variety of travel industry stakeholders.
As a tour operator you organize and plan the trips, day camps and school trips for children and teenagers.
As a travel agent you have different tour operators from the children and youth travel segment on your platform and forward the bookings of the customers directly to the organizer.
As a (non-profit) association or sports club you organize small and large holiday camps or events for your members.
As organizer of online and offline seminars and courses and want to sent automatic confirmation e-mails and invoices? You need to share course documents and material via e-mail? Your participants get personalized certificates after a seminar? Bookacamp offers everything necessary to offer your events on your own website with less work in the background.
Afghanistan, Åland Islands, Albania, Australia, Austria, Belarus, Belgium, Bermuda, Botswana, Brazil, Bulgaria, Canada, China, Costa Rica, Cyprus, Czech Republic, Denmark, Egypt, France, Germany, Gibraltar, Greece, Guinea, Hong Kong, Hungary, India, Ireland, Israel, Italy, Japan, Jordan, Kenya, Kuwait, Latvia, Luxembourg, Republic Of Macedonia, Mexico, Republic Of Moldova, Morocco, Netherlands, Pakistan, Palestinian National Authority, Philippines, Poland, Portugal, Romania, Russian Federation, Rwanda, Saudi Arabia, Senegal, Serbia, Singapore, Slovakia, Slovenia , Spain, Sri Lanka, Sudan, Sweden, Switzerland, Taiwan, Thailand, Togo, Tunisia, Turkey, Ukraine, United Arab Emirates, United Kingdom, United States, Vietnam, Zambia ...